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Export FAQ’s

Q. What information do you need to complete export documents?

Q. What details do you need if we are going to claim a Common Agricultural Policy (CAP) export refund?

Q. What details do you need if we are exporting goods previously imported under Inward Processing Relief (IPR)?

Q. Are there any goods which you cannot complete NCTS / T-forms for?

Q. What information do you need if we intend to transit via Switzerland to Italy?

Q. How to complete an EUR1?

Q. Can you complete an EUR 1 on our behalf?

Q. Who can stamp our EUR 1’s?

Q. Can you complete an ATR on our behalf?

Q. Who can stamp our ATR’s?

Q. Can you tell me what import duty my customers will have to pay on goods we export outside the EU?

Q. If the wrong details have been declared at the time of export can we amend the details with Customs?

To contact us about Export questions you can use this Email link.

Answers

Q. What information do you need to complete exports documents?

A. These are the requirements for a standard export to a country outside the EU

Copy of the export invoice showing the packages and weights

If possible the commodity code(s)

Vehicle number

If the goods are destined to Switzerland or Norway we will also need to know the Office of Destination code for the clearance of the t-form.

Q. What details do you need if we are going to claim a Common Agricultural Policy (CAP) export refund?

A. We would recommend that you call us to discuss the requirements.

Q. What details do you need if we are exporting goods previously imported under Inward Processing Relief (IPR)?

A. Copy of the export invoice showing the packages and weights

If possible the commodity code(s)

Vehicle number

Your IPR number along with the address of your controlling Officer, or if you do not have an IPR authorisation – we will need a copy of the import entry, or at least, the entry number.

We need to know if the goods have been imported under IPR Drawback or Suspension.

If the goods have been imported under IPR Suspension we will need to know the Office of Destination code for clearance of the goods.

Q. Are there any goods which you cannot complete NCTS / T-forms for?

A. We cannot complete NCTS / T-forms for the following goods

Mobile phones and other high risk goods as detailed below:

1 2 3 4 5
HS code Description of the goods Min quantities Sensitive goods code (1) Min rate of individual guarantee
0207 12 Meat and edible offal, of the 3 000 kg
0207 14 poultry of heading 0105, of fowls of the species Gallus
Domesticus, frozen
1701 11 Cane or beet sugar and 7 000 kg
1701 12 chemically pure sucrose, in solid
1701 91 form
1701 99
2208 20 Spirits, liquors and other 5 hl 2 500
2208 30 spirituous beverages EUR/hi
2208 40 pure alcohol
2208 50
2208 60
2208 70 1
ex 2208 90
2402 20 Cigarettes containing tobacco 35 000 pieces 120 EUR/1 000pieces
2403 10 Smoking tobacco, whether or not containing tobaccosubstitutes in any proportion 35 kg

(1) Where the transit data are exchanged using electronic data-processing techniques and the HS code is not enough to identify without ambiguity the goods listed in column 2, both the sensitive goods code given in column 4 and the HS code given in column 1 must be used.

 

Q. What information do you need if we intend to transit via Switzerland to Italy?

A. Basically all we need is a copy of the drivers CMR giving full details of the packages, weight and description of goods for each consignment.

We will also need to know which route the driver intends to take. The most common routes are

Basel – Ponte Chiasso

Vallorbe – Iselle.

Q. Can you complete an EUR 1 on our behalf?

A. Under exceptional circumstances you can authorise a specific person to complete EUR’s on your behalf.

The authorisation must name a specific person and also give precise details of the declarations to be made on the reverse.

The different declarations which can be declared on the reverse of the EUR 1’s are

  • Exporters who have manufactured / produced the exported goods

 

The goods on the movement certificate EUR1 were *manufactured / produced by the exporter and are classified under _ _ _ _**

They satisfy the appropriate qualifying process in Notice 828/829

  • Exporters who have brought in goods for export in the same state

 

i) Goods manufactured / produced in the EU

“The goods shown on the movement certificate EUR 1 were *manufactured / produced in the EU and are classified under _ _ _ _**
Evidence their originating status in one of the forms specified in Notice 827 is held by me/us*

ii) Goods manufactured / produced in any other country

The goods were imported from ……..(name of country)

under cover of a *movement certificate EUR 1 / invoice declaration and are being re-exported in the same state. The goods are classified under _ _ _ _**

*delete as appropriate

** 4-figure tariff heading

If you are in any way unsure what declaration should be used then please double check with Customs, as should an EUR 1 be issued when not applicable it will have serious consequences for your customers.

If you complete EUR 1’s on a regular basis you should consider applying to Customs to become an approved exporter. If you become authorised you will then be able to insert a statement of origin on your invoices or packing lists. This will then save the need for a EUR 1 to be produced for each shipment as the declaration on the invoice / packing list acts as the EUR 1.

You will need to contact the Customs National Advice line on 0845 010 9000 option 3 for further details.

For an example of how to complete a EUR 1 click here

Q. Who can stamp our EUR 1’s?

A. Customs will no longer stamp EUR’s at the port(s) as they have centralised this service. We can arrange to have them stamped in Dover by Johnson Stevens Agency. The cost is currently £12.50 each. There will also be a small charge for our administration.

If you do not wish to pay you can send your completed EUR 1 to Customs who will process it and then post it back to you.

The address for Customs is

The Central Processing Unit
Customs House
Furness Quay
Salford
Manchester
M50 3XN

Q. Can you complete a ATR on our behalf?

A Yes we can. All we need is a copy of the invoice and, if we have not completed it, a copy of the NES.

You can apply for Approved Export Scheme that allows the exporter to quote an approval number on their invoices rather than producing a separate ATR for each consignment. Further information can be found in Customs Public Notice 812, Section 6.

For an example of how an ATR is to be completed click here

Q. Who can stamp our ATR’s?

A. Customs will no longer stamp ATR’s at the port(s) as they have centralised this service and now operates on a postal basis but for a charge we can arrange to have them stamped. The cost is currently £10 for the first one.

If you do not wish to pay you can send your completed ATR to Customs who will process it and then post it back to you.

The address for Customs is

The Central Processing Unit
Customs House
Furness Quay
Salford
Manchester
M50 3XN

Q. Can you tell me what import duty my customers will have to pay on goods we export outside the EU?

A. No. We do not have this information but if you logon to http://mkaccdb.eu.int/ this website should be able to give you an indication.

Q. If the wrong details have been declared at the time of export can we amend the details with Customs.

A. Both UK Customs and ourselves are unable to amend a NCTS once it has been released to transit and the vehicle has left.

In the event of an error on a NCTS we will need to send a letter to the foreign Customs informing them of the error and what the correct details should be. Errors are covered by the EU regulations covering the issue of transit documents.

If a NES has been completed incorrectly then a C81 will need to be completed and sent to Customs, we can then send you an amended copy of the NES.

If we are amending the Customs Procedure Code (CPC) although Customs will confirm the statistical information has been updated the NES cannot be used as evidence of export.



For more details or to discuss your requirements
call 01304 203 105 or click here to enquire online.